Little Machines, maker of Outlook2Mac, the #1-bestselling software for migrating Outlook data to a Mac
 

Help with O2M


Contents:

Before You Begin
Installing O2M
Using O2M
Importing into Your Mac

How to Uninstall O2M

Frequently Asked Questions (FAQ)
 

Welcome to Little Machines Help! If you're just getting started with O2M, we recommend you start by reading Before You Begin.

If you already know your way around O2M, and have a specific question, try Frequently Asked Questions.

 

Importing Into Your Mac
 
After O2M has finished exporting your Outlook data, you'll find that your emails, contacts, and calendar items are stored in files under the c:\My_Outlook_Files folder (or whichever Save folder you chose when you ran O2M).

The different types of files created are:

Kind of FileWill ContainExample of Filename Number of Files
MboxEmailInbox.mbox Each Outlook folder exported will have its own Mbox file
.vcf (vCard)Outlook ContactsSteveTaylor.vcf All contacts are stored in one .vcf file if you are using Jaguar (OS X 10.2.x) or later; for pre-Jaguar, a separate file is created for each contact
.ics (iCal)Calendar Events2011-05-02.ics All calendar events are stored in one .ics file if you are using Jaguar (OS X 10.2.x) or later; for pre-Jaguar, a separate file is created for each event

 Locating Exported Files

O2M will save your emails, contacts, and calendar files into respective Mail, Contacts, and Calendar folders in your c:\My_Outlook_Data folder (or whichever Save folder you specified when you ran O2M).

When saving files, O2M may detect duplicate filenames—for example, if you have two contacts with the same name. If there is a situation where 2 files might be created with the same name, O2M will number their filenames for you to avoid duplication. For example, if you have two Bill Smiths, and each one is being saved in its own file, O2M would name the files BillSmith-1 and BillSmith-2 to avoid confusion.

Files will also be numbered if there is a pre-existing file of the same name. For example, if you ran O2M and exported all of your email 3 times, the output might be saved in files called mail-1, mail-2, and mail-3, with mail-1 being the oldest, and mail-3 being the newest. To avoid this, you may want to delete any folders or files in your Save folder before running O2M, especially if you use O2M often.

 Move Exported Files to Your Mac

First, decide how you're going to move your exported Outlook files from your PC to your Mac. You might choose a USB drive, an external hard drive, a CD-ROM or DVD, or a network if you have one. You could even move the files via the Internet, if you have an email account that supports large file transfers, or a web site where you can upload files via HTTP or FTP.

Create a temporary folder on your Mac's OS X desktop where you can store the files you'll move from your PC.

Move the folders and the mbox, ics, and vcs/vcf files created by O2M from your PC's Save folder to your Mac's temporary folder. (If you use O2M regularly, and you have old files in your Mail, Calendar, and Contacts folders, you only need to move the most recent files that you exported and wish to import on your Mac). Note: If your exported files are large, you may want to consider compressing them on your PC, then uncompressing them on your Mac, to make copying them faster. There are free compression/decompression utilities on the Internet like the free 7Zip program.


 Importing the Exported Files into OS X Applications

Once you've moved the exported Mbox, vcs, and ics files to your Mac, you'll want to import them into the mail, contact, and calendar programs that you use—you'll find importing instructions for the most popular OS X applications below.

If you use a non-Apple mail, contact, or calendar program, check its user guide or manual to find out how to import Mbox, vcs/vCard, and ics/iCalendar files into it. Some programs don't follow the industry formatting standards for these file types, so you may need to experiment in order to get your data to import.

Note: Some email, contact, and calendar programs will create duplicate entries if you import the same data twice. For example, if you export all of your contacts, and import them twice, some contact programs won't detect the duplication, resulting in all of your contacts appearing twice. Refer to the instructions that came with your various email, contact, and calendar programs to see how they handle duplicates. To avoid creating duplicate emails and calendar events, you can always use O2M's date filter to export only the most recent items.

 Importing Mail

Apple Mail for Leopard, Snow Leopard, Lion, Mountain Lion, Mavericks, Yosemite, and El Capitan
1. Start Mail. You should see your regular OS X mailbox folders on the left side of the Mail window. (If you are unable to see them, in Mail click View, then Show Mailboxes).
2. Click File, then Import Mailboxes. When the Import window appears, select Mbox, then Continue.
3. In the window that appears, click through your folders until you find the Mbox files that you want to import. (If you saved your files in a temporary folder on your desktop, choose the Desktop folder to navigate there). Choose the folder that contains the Mbox files (you don't need to select the Mbox files themselves).
4. Mail may show you a list of the Mbox files that it recognizes. Choose the ones you want to import.
5. In Mail, you should see a folder on the left (usually near the bottom) called Import. Open the folder and you should find your imported emails inside. You're free to rename the folder or its contents, or drag the emails inside to other folders.
 
Apple Mail for Tiger (OS 10.4.x)
1. Start Mail. You should see your regular OS X mailbox folders on the left side of the Mail window. (If you are unable to see them, in Mail click View, then Show Mailboxes).
2. Click File, then Import Mailboxes. When the Import window appears, select Other, then Mbox format (if asked), then Continue.
3. In the window that appears, click through your folders until you find the Mbox files that you want to import. (If you saved your files in a temporary folder on your desktop, choose the Desktop folder to navigate there). Choose the folder that contains the Mbox files (you don't need to select the Mbox files themselves).
4. Mail may show you a list of the Mbox files that it recognizes. Choose the ones you want to import.
5. In Mail, you should see a folder on the left (usually near the bottom) called Import. Open the folder and you should find your imported emails inside. You're free to rename the folder or its contents, or drag the emails inside to other folders.
 
Apple Mail for Panther (OS 10.3.x)
1. Start Mail. You should see your regular OS X mailbox folders in Mail's folder drawer. (If you are unable to see them, in Mail click View, then Show Drawer).
2. Click File, then Import Mailboxes. When the Import window appears, select Other, then Mbox format (if asked), then Continue.
3. In the window that appears, click through your folders until you find the Mbox files that you want to import. (If you saved your files in a temporary folder on your desktop, choose the Desktop folder to navigate there). Double-click to highlight the folder that contains the Mbox files (you don't need to select the Mbox files themselves).
4. Mail may show you a list of the Mbox files that it recognizes. Choose the ones you want to import.
5. In Mail, you should see a folder on the left (usually near the bottom) called Import. Open the folder and you should find your imported emails inside. You're free to rename the folder or its contents, or drag the emails inside to other folders.

Apple Mail for Jaguar (OS 10.2.X)
1. Start Mail. You should see your regular OS X mailbox folders in Mail's folder drawer. (If you are unable to see them, in Mail click View, then Show Drawer).
2. Click File, then Import Mailboxes. When the Import window appears, select Other or Mbox format (depending on the version of Mail you have), then Continue.
3. In the window that appears, click through your folders until you find the Mbox files that you want to import. (If you saved your files in a temporary folder on your desktop, choose the Desktop folder to navigate there). Double-click to highlight the folder that contains the Mbox files (you don't need to select the Mbox files themselves).
4. Mail may show you a list of the Mbox files that it recognizes. Choose the ones you want to import.
5. In Mail, you should see a folder on the left (usually near the bottom) called Import. Open the folder and you should find your imported emails inside. You're free to rename the folder or its contents, or drag the emails inside to other folders.

Apple Mail 1.1 for OS X (10.0-10.1x)
1.  Quit Mail 1.1 (if it is currently running).
2.  Locate and open the folder where your Mail mailboxes are located. In most cases, this will be the Library folder of your OS X Home folder. To go there, open Finder, click on Home, then click to Library/Mail/Mailboxes.
3.  Once inside the Mailboxes folder, make a new folder with the same name as the mailbox that you're importing. If you're importing an Outlook mailbox called Sent, for example, you would make a new folder here called Sent.
4.  Next, open the new folder that you just made. Drag the appropriate exported Mbox file into the new folder. Change the name of the mbox file to mbox, with no file extension. To do that, press the Control key while clicking the file's name. When the file's menu appears, choose Get Info. In the Info box, find the Name & Extension section and change the name to simply mbox, with no dot extension. When you're done, close the Get Info window.
5.  Next, rename the new folder you created by adding an .mbox extension to the end of the folder's name. To do that, click the Back button in the Finder window to back out of the new folder. Hold the Control key and click on the folder, choose Get Info, then change the name under the Name & Extension section. Rename the folder to folder.mbox, replacing 'folder' with the name of the folder (for example, sent.mbox). When you're done, close the window.
6.  Start Mail. Mail should find the new .mbox folder, which will appear as a new folder in your list of folders. Open the folder and you will see your import email inside.

Microsoft Entourage for OS X (All Versions)
1. Start Entourage. If you haven't run Entourage before, create a few folders in it, which will trigger it to create its folder structure on your Mac.
2. Drag and drop the Mbox file you want to import into Entourage's list of folders. Entourage will import the mail and put it into a new folder in the list. The emails should be ready for you to use, or if you like, move to other folders.

Mailsmith
1. Start Mailsmith as usual.
2. Click on Window, then Mailbox List to view your existing mailboxes.
3. Drag and drop the Mbox file you want to import into the Mailbox List window. Mailsmith will import the emails into a new folder. The emails should be ready for you to use, or if you like, move to other folders.

PowerMail
Start PowerMail. Drag and drop the Mbox file you want to import into PowerMail's mailbox list. PowerMail will import the mail into a new folder. The emails should be ready for you to use, or if you like, move to other folders.


 Importing Contacts

Contacts/Address Book for Mountain Lion, Mavericks, Yosemite, and El Capitan
Starting with Mountain Lion, the old Apple Address Book is now called Contacts. Start the Contacts program. Select, then drag and drop all of the vCard (.vcf) files you want to import into the column of contact names in the Contact program. Contact will ask if you wish to keep duplicate entries, then import your addresses. Note: In most cases, you can simply double-click on the vCard file you want to import, which makes importing even faster.

Apple Address Book for Tiger (OS 10.4.x), Leopard, Snow Leopard, and Lion
Start Address Book. Select, then drag and drop all of the vCard (.vcf) files you want to import into Address Book's Names column. Address Book will ask if you wish to keep duplicate entries, then import your addresses. Note: Some versions of Address Book allow you to simply double-click on the vCard file you want to import, which makes importing even faster.

Apple Address Book 3.x for Panther (OS 10.3.x)
Follow the instructions for Apple Address Book 4.x above.

Apple Address Book 3.x for Jaguar (OS 10.2.x)
Start Address Book. Click on File, Import, vCards. Navigate to the vCard (.vcf) file you want to import and double-click on it. Address Book will import the contacts.
Note: Some versions of Address Book allow you to simply double-click on the vCard file you want to import, which makes importing even faster.

Apple Address Book 1.1 for OS X (10.0-10.1x)
Follow the instructions for Apple Address Book 4.x above.

Microsoft Entourage (All Versions)
Start Entourage. Make sure that its Address Book window is visible. Select all of the vCard (.vcf) cards you want to import, then drag and drop them into Entourage's Address Book window. Entourage will import them.

Mailsmith
Start MailSmith. Make sure that its Address Book window is visible. Select all of the vCard (.vcf) cards you want to import, then drag and drop them into MailSmith's Address Book window. MailSmith will import them.


 Importing Calendar Events

Apple iCal for Jaguar, Panther, Tiger, Leopard, Snow Leopard, Lion, Mountain Lion, and Mavericks
Start iCalendar, then drag the .ics (iCal) file into iCalendar that you want to import. iCalendar will import it. Note: Some versions of Calendar allow you to simply double-click on the calendar file you want to import, which makes importing even faster.

Microsoft Entourage for OS X (All Versions, including 2008)
1. Start Entourage and select to highlight all of the .ics (iCal) files that you want to import.
2. Hold down the Control key and click on the highlighted .ics files. Choose Get Info.
3. Inside the Get Info window, choose Open With, then select Entourage. (If you don't see Entourage in the list, navigate to your Applications folder, or your Applications/Microsoft Office folder). Double-click on Entourage to select it if necessary.
4. Before you close Get Info, select the Change All option so future .ics files are opened by Entourage by default, allowing you to skip steps 2-4 above next time. Close Get Info when finished.
5. In Finder, highlight the .ics files you want to import, then double-click on them. Entourage will open them and start importing.

 

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