O2M works by interfacing directly with Outlook. Outlook is fast at some things, but can take more time when performing certain kinds of operations, including:
In general, O2M's performance is affected by:
The kind of data you're exporting can determine how fast O2M will perform.
When exporting email, for example:
And, when exporting contacts or calendar appointments:
In short, O2M's performance will vary from one computer to another, one network to another, and also, depending on the kind of data you're exporting.
How Fast is O2M? In our baseline tests, O2M exported an average of 55 text-based emails without attachments per minute on a Pentium II 300Mhz PC with 128MB of RAM with an average email size of 25KB. This same performance would surely vary with a different CPU, different amount of memory, different average email size, whether you chose to export attachments, and so on.
Here are some tips for making O2M run faster on any machine.
Make sure you're using the right version of O2M for your version of Outlook. If you're using Outlook 2000, for example, you should be using O2M 2000.
Preserve your CPU while O2M is running
Try not to run CPU-intensive operations while using O2M if possible.
Use O2M when network traffic is low
If you're using O2M on a corporate LAN, and plan on exporting lots of data, you might want to wait until lunchtime or after work to do it; Outlook might operate more slowly if your LAN's traffic is heavy, especially when resolving email addresses in emails and calendar appointments.
If you're performing a large one-time export, considering telling Outlook to temporarily stop checking for new mail while O2M runs.
Dont export all of your emails every time
If you plan on performing regular exports of your email, don't export all of it each time. Export it all the first time, then when you perform future exports, use O2M's Date Range filter to export only the new emails you've sent or received since your last export.
Limit your attachments
Use O2M's filters to exclude as many attachments as you can, because attachments slow Outlook down the most. When an attachment is exported, it must undergo several conversions in order to be made Macintosh-compatible, and this takes time. Specifically,
If you plan on performing regular exports of your calendar items, don't export them all each time. Export them all the first time, then when you perform future exports, use O2M's Date Range filter to export only the new calendar appointments you've created or received since your last export.
Dont look up unnecessary email addresses
When you receive a meeting invitation in Calendar, it can often contain lots of invitees, especially if it's a company-wide invite. In order to save such an invite, Outlook tries to resolve all of the invitees' email addresses by default, which is time consuming if you're using an Exchange Server over a network. To avoid this, pick the smallest number of invitees you'd like to look up in the Email Address Lookups box to save time.
|Revised 1/27/2006. Information is subject to change without notice.|
UNIX is a trademark of The Open Group. Windows and Outlook are trademarks of Microsoft Corp. Macintosh and Mac are trademarks of Apple Computer, Inc. Little Machines is not affiliated with or endorsed by Microsoft Corp. or Apple Computer, Inc. © 2010 Little Machines, LLC. All Rights Reserved. Trademark pending.