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The O2M Wizard
 
The steps below explain how to use O2M to convert your Outlook email, email attachments, contacts, and calendar appointments on your Window's PC so you can move them to your Macintosh computer.

Step 1. Install and Start
Make sure you have the O2M program downloaded and installed on a Windows PC that is running Outlook. Make sure the Windows operating system and version of Outlook you are using are supported. (See http://www.littlemachines.com for supported versions). Start O2M./font>

Can Outlook and O2M Be Used Simultaneously?
You can use O2M while Microsoft Outlook is open. In fact, we recommend it, because O2M runs a little faster if Outlook is already running.

However, don't actively use Outlook while using O2M. If you send email, move folders, delete email, or perform other Outlook actions while O2M is scanning Outlook or exporting your data, O2M might get confused and fail to finish its job, requiring you to restart it.

To start O2M, double-click on its icon. The icon should be located on your Windows desktop. If you don't see its icon, you may need to look for it wherever your programs are stored. On a Windows 98 computer, for example, you could find it by clicking on Start, then Programs on your desktop.
 
When O2M starts up, you'll see the Ready menu with a Next button at the bottom.
 
When you're ready, click the Next button in your O2M window.


Step 2. Save Folder
The Save Folder menu lets you specify the folder where O2M will save your Outlook files as they are exported.
 
Your files will be saved in c:\My_Outlook_Files by default. If you'd like to choose a different folder, navigate to it by clicking in the Drive and Folder boxes.


Click Next when you're done.

Step 3. Outlook Email Folders
Choose the Outlook email folders you'd like to export. To choose a folder, click on it so an X appears next to the folder's name. Choose as many folders as you like.
 
If you don't want to export any email folders, leave them all unchecked.


When you're finished, click Next.
 
If you didn't choose any email folders to export, skip to Step 7 below.


Step 4. Email Date Range
(This feature is not available in Test-Drive mode)
 
You can export all of the mail in the email folders you selected, or only mail that falls within a certain date range.
 
To disregard dates and export all mail in your chosen folders, select Convert all of my mail.
 
To only convert mail within a date range, click Only convert email that is postmarked, then choose the On or After and On or Before dates of your range.


Click Next when finished.


Step 5. Skip Large Email Attachments
Large email attachments can take up a lot of disk space — you might not want to transfer huge files over to your Macintosh computer. Here you can tell O2M to not export files if they exceed a certain size in kilobytes.
 

 
• To skip large file attachments, select Skip file attachments larger than, then choose the maximum file size you'd like to allow from the drop-down box (400KB, etc.).
 
If a file attachment exceeds your maximum file size, you can choose to have the file saved into an attachments folder on your hard disk, allowing you to examine the file later. Just click the If a large file is skipped... box. If you check this box, any attachments that are skipped will be saved inside a saved_attachments subfolder within the Save Folder you chose in step 2 above.
 
• To strip all attachments from your emails, pick the Skip file attachments larger than option, then choose a file size of 0 from the drop-down box. If you do this, only email text will be exported, with no file attachments.
 
If you'd like to save file attachments into an attachments folder on your hard disk so you can examine them later, enable the the If a large file is skipped... box. If you do this, file attachments will be saved into a saved_attachments subfolder within the Save Folder you chose in step 2 above.
 
• To export all email attachments to your Macintosh computer regardless of file size, choose the Dont skip large file attachments option.
 
Click Next when finished.

Step 6. Skip Windows Attachments
Some Windows files, such as .bat and .exe files, aren't compatible with Macintosh computers — you may not want to spend time and disk space exporting them.


To add a Windows file type to the list of files that will be skipped, click the Add File Type button. To remove a Windows file type from the list, click Remove File Type.
 
Click Next when finished.


Step 7. Outlook Contact Lists
Choose the Outlook contact folders you'd like to export. To choose a folder, click on it so an X appears next to the folder's name. Choose as many folders as you like.
 
If you don't want to export any contacts, leave all the folders unchecked.


 
Click Next when finished.
 
If you didn't choose any contact folders to export, skip to Step 10 below.


Step 8. Contacts Program You Use
Choose which contacts program you plan on using to import your exported Outlook contacts.

If you use Apple Address Book for Jaguar (OS X 10.2 or higher), choose the Apple Address Book option. Your contacts will all be stored in a single vcf (vCard) file, which makes it easy to move them to your Macintosh computer. At the time of this writing, only Address Book for Jaguar supports this feature.
 
Otherwise, choose the Other program that supports .vcf (vCard) files option. Each contact will be saved into its own vcf file. Most programs allow you to import a group of vcf files all at once, so importing multiple files into your favorite contacts program should be easy.
 
Click Next when finished.

 

Step 9. Default Email Address Category
When your contacts' email addresses are initially imported into your Macintosh computer, they will be categorized as 'Work' addresses by default. You can change this category on your Macintosh machine after all the addresses have been imported.

If you'd rather have them categorized as 'Home' addresses by default, click Home.
 
Click Next when finished.

 

Step 10. Outlook Calendar
If you'd like to export your Outlook calendar appointments, choose Yes. Otherwise, choose No.
 
Click Next when finished.
 
If you're not exporting your calendar, skip to step 14 below.


About Time Zones: When it exports appointments, O2M assumes that times and dates are correct for whatever local time zone where you'll be viewing the appointment on your computer. No time zone adjustment is made. The reason for this is that Outlook doesn't keep track of the time zone where an appointment is created, so there is no way to know how to convert an appointment to your zone outside of your PC.

About Calendar Attachments: O2M won't currently export calendar attachments because most Macintosh calendar programs don't allow attachments to be imported. This will hopefully change in the future.

Step 11. Calendar Program You Use
Choose which calendar program you plan to use to import your exported Outlook calendar appointments.

If you use Apple iCal for Jaguar (OS X 10.2 or higher), choose the Apple iCal option. Your appointments will all be stored in a single ics (iCal) file, which makes it easy to move them to your Macintosh computer. At the time of this writing, only iCal for Jaguar supports this feature.
 
Otherwise, choose the Other program that supports .ics (iCal) files option. Each contact will be saved into its own ics file. Most programs allow you to import a group of ics files all at once, so importing multiple files into your favorite calendar program should be easy.
 
Click Next when finished.

 

Step 12. Calendar Date Range
(This feature is not available in Test-Drive mode)
 
You can export all of the appointments in your calendar, or only ones that fall within a certain date range.

 
To disregard dates and export all contacts, select Convert all appointments.
 
To only convert contacts within a date range, click Only convert calendar appointments that did or will occur, then choose the On or After and On or Before dates of your range.
 
Click Next when finished.


Step 13. Email Address Lookups
If you work in a corporate environment with a Microsoft Exchange Server that handles your company's mail, you probably receive meeting invitations that contain lots of invitees.
 
If this is the case, O2M can try to convert the invitees' names into email addresses so that you can respond or forward to exported appointments. Please note that looking up invitee email addresses can be time consuming, especially for invitations addressed to hundreds of users, and it doesn't always work, depending on your Exchange Server's settings.

• To look up invitees for invitations that contain only a limited number of invitees, choose Only look up... and pick one of the invitee options from the drop-box.
 
• To skip all lookups, choose Only look up..., then pick 0 invitees from the drop-box.
 
• To look up all invitees on all meeting invitations, choose Look up all....
 

Click Next when finished.

Step 14. Ready to Start
(Note: While in Test-Drive mode, O2M will only export a maximum of 5 emails, contacts, and calendar items. To export more than this, you'll need to unlock the software with a serial number.)
 
O2M is ready to begin. Click Next to start exporting.
 
The exporting begins. O2M will show you a status screen that shows each stage of your email, contacts, and/or calendar export. Each item that is exported will appear on the screen, along with vital information about it.
 
In the example shown below, an email folder called 'Inbox' containing 1508 messages is being converted. Message number 41 is shown, including the Date, From, To, and Subject fields, as well as the number of files attached to the email.


 
Click Stop to stop O2M from exporting at any time.
 

Step 15. Finished!
When the export is complete, O2M will show you how many folders were exported, and where your exported files were saved.



Step 16. Review the Log File
If you'd like to see the details of O2M's work, view the O2M log report by clicking the Open Log File button at the bottom of O2M's Finished screen.
 
The log file shows which export options you chose, which folders were processed, and the contents of the folders that were exported. In the case of email, for example, you'll see the names of the email folders, a brief summary of each email, the names and sizes of the file attachments in each email, and how the attachments were handled.
 
When you're finished with O2M, click Exit
.  
 
 
 
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Revised 1/27/2006. Information is subject to change without notice.
 
UNIX is a trademark of The Open Group. Windows and Outlook are trademarks of Microsoft Corp. Macintosh and Mac are trademarks of Apple Computer, Inc. Little Machines is not affiliated with or endorsed by Microsoft Corp. or Apple Computer, Inc. © 2010 Little Machines, LLC. All Rights Reserved. Trademark pending.