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Help Home
User Guide
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The steps below explain how to use O2M to convert your Outlook email, email attachments, contacts, and calendar appointments on your Window's PC so you can move them to your Macintosh computer. Step 1. Install and Start
To start O2M, double-click on its icon. The icon should be located on your Windows desktop. If you don't see its icon, you may need to look for it wherever your programs are stored. On a Windows 98 computer, for example, you could find it by clicking on Start, then Programs on your desktop. When O2M starts up, you'll see the Ready menu with a Next button at the bottom. When you're ready, click the Next button in your O2M window. Step 2. Save Folder
Your files will be saved in c:\My_Outlook_Files by default. If you'd like to choose a different folder, navigate to it by clicking in the Drive and Folder boxes.  Click Next when you're done. Step 3. Outlook Email Folders
If you don't want to export any email folders, leave them all unchecked.  When you're finished, click Next. If you didn't choose any email folders to export, skip to Step 7 below. Step 4. Email Date Range
You can export all of the mail in the email folders you selected, or only mail that falls within a certain date range. To disregard dates and export all mail in your chosen folders, select Convert all of my mail. To only convert mail within a date range, click Only convert email that is postmarked, then choose the On or After and On or Before dates of your range.  Click Next when finished. Step 5. Skip Large Email Attachments
Click Next when finished. Step 6. Skip Windows Attachments
 To add a Windows file type to the list of files that will be skipped, click the Add File Type button. To remove a Windows file type from the list, click Remove File Type. Click Next when finished. Step 7. Outlook Contact Lists
If you don't want to export any contacts, leave all the folders unchecked.  Click Next when finished. If you didn't choose any contact folders to export, skip to Step 10 below. Step 8. Contacts Program You Use
 If you use Apple Address Book for Jaguar (OS X 10.2 or higher), choose the Apple Address Book option. Your contacts will all be stored in a single vcf (vCard) file, which makes it easy to move them to your Macintosh computer. At the time of this writing, only Address Book for Jaguar supports this feature. Otherwise, choose the Other program that supports .vcf (vCard) files option. Each contact will be saved into its own vcf file. Most programs allow you to import a group of vcf files all at once, so importing multiple files into your favorite contacts program should be easy. Click Next when finished. Step 9. Default Email Address Category
 If you'd rather have them categorized as 'Home' addresses by default, click Home. Click Next when finished. Step 10. Outlook Calendar
Click Next when finished. If you're not exporting your calendar, skip to step 14 below.
Step 11. Calendar Program You Use
 If you use Apple iCal for Jaguar (OS X 10.2 or higher), choose the Apple iCal option. Your appointments will all be stored in a single ics (iCal) file, which makes it easy to move them to your Macintosh computer. At the time of this writing, only iCal for Jaguar supports this feature. Otherwise, choose the Other program that supports .ics (iCal) files option. Each contact will be saved into its own ics file. Most programs allow you to import a group of ics files all at once, so importing multiple files into your favorite calendar program should be easy. Click Next when finished. Step 12. Calendar Date Range
You can export all of the appointments in your calendar, or only ones that fall within a certain date range.  To disregard dates and export all contacts, select Convert all appointments. To only convert contacts within a date range, click Only convert calendar appointments that did or will occur, then choose the On or After and On or Before dates of your range. Click Next when finished. Step 13. Email Address Lookups
If this is the case, O2M can try to convert the invitees' names into email addresses so that you can respond or forward to exported appointments. Please note that looking up invitee email addresses can be time consuming, especially for invitations addressed to hundreds of users, and it doesn't always work, depending on your Exchange Server's settings. 
Click Next when finished. Step 14. Ready to Start
O2M is ready to begin. Click Next to start exporting. The exporting begins. O2M will show you a status screen that shows each stage of your email, contacts, and/or calendar export. Each item that is exported will appear on the screen, along with vital information about it. In the example shown below, an email folder called 'Inbox' containing 1508 messages is being converted. Message number 41 is shown, including the Date, From, To, and Subject fields, as well as the number of files attached to the email.  Click Stop to stop O2M from exporting at any time. Step 15. Finished!
 Step 16. Review the Log File
The log file shows which export options you chose, which folders were processed, and the contents of the folders that were exported. In the case of email, for example, you'll see the names of the email folders, a brief summary of each email, the names and sizes of the file attachments in each email, and how the attachments were handled. When you're finished with O2M, click Exit.
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| Revised 1/27/2006. Information is subject to change without notice. UNIX is a trademark of The Open Group. Windows and Outlook are trademarks of Microsoft Corp. Macintosh and Mac are trademarks of Apple Computer, Inc. Little Machines is not affiliated with or endorsed by Microsoft Corp. or Apple Computer, Inc. © 2010 Little Machines, LLC. All Rights Reserved. Trademark pending. |